Facility Rental Request Application

To rent our facility spaces for meetings, workshops, and classes, a staff member must be available for on-call coverage only (staff aren’t required on-site unless needed for assistance). Please note, the boardroom is only available for evening and weekend rentals. Read our Facility Rental Policy 78 for more information on renting spaces for meetings, workshops, and classes.

To rent our facility spaces for social events, a staff host is required for the start and end of the rental, and on-call throughout for a $150 host fee. Read our Facility Rental Policy 86 for more information on renting spaces for meetings, workshops, and classes.

Rental Spaces are available during the following hours:
  • Daytime – Monday to Friday, 9 a.m. to 3 p.m.
  • Evening – Monday to Friday, 3 p.m. to 9 p.m.
  • Weekends (Friday and Saturday) – 9 a.m. to 9 p.m.
    • Weekend hours can extend to 11 p.m. for social events.
  • Sundays – 9 a.m. to 9 p.m.
    • Sunday hours can extend to 11 p.m. for social events if the following day is a statutory holiday.

Applicant Information

Must be 19 years or older
User Group(Required)
* Community Volunteer Group is an established group, approved by Anmore council, that benefits the whole community through volunteer work. The approved groups are the Anmore Garden Club, The Anmore Youth Group and the 1st Anmore Scouts **Commercial users are required to provide a copy of their Business License with the Village of Anmore if they are booking a public for profit event (i.e. Markets, Classes, Seminars, etc.)
Applicant Name / Business(Required)
Contact Person(s)
Applicant Address(Required)

Rental Request Information

Rental Type (select all that apply)
Note: Alcohol is not permitted for meeting type rentals
MM slash DD slash YYYY
Start Time(Required)
:
Including required set up time
End Time(Required)
:
Including required clean up time
Addtional Dates or Notes
Please note any additional dates for a recurring rental here.
Additional Requests
Rental Space Requested(Required)
Rental Inclusions & Requirements The following items are included in the Rental Space:
  • – A limited number of tables & chairs (rectangular & round high top), a stage, podium and easels.
  • – The parking lot & plaza are included when renting the facility. Additional parking may be available at Anmore Elementary School, and a permit is required directly from SD43 Facility Rentals
  • – All facility rental requests for meetings must be made no later than (10) days prior to the rental date. All facility rental requests for social events must be made no later than (30) business days prior to the rental date and no more than (12) months in advance. (5) business days are required to process all requests.
Fees and Deposits (All deposits must be submitted with the Rental Agreement to secure the rental date.)
  • – Meeting Deposit – $200 damage deposit ($400 for recurring rentals).
  • – Social Events Deposit – $500 damage deposit ($1000 for events with alcohol service).
  • – Key Holder Deposit – $50 deposit for any after-hours rentals that require a key card.
  • – AV Deposit – $100 deposit for any rental using the built in AV system.
  • – Cleaning Fee – $125 will be charged to all social event rentals. $125 will be added to any meeting rental if the Rental Space is left in unsatisfactory condition.
  • Host Fee – $150 will be charged to all social event rentals.

Rental Rates

Rental Space Community Volunteer Group Organization Private User Commercial User
Board Room (after hours only) No charge $20.00/hr. $30.00/hr. $40.00/hr.
Community Room (Council Chambers) No charge $50.00/hr. $60.00/hr. $70.00/hr.
Community Room (Servery Side) No charge $80.00/hr. $100.00/hr. $120.00/hr.
Community Room (Whole Room) No charge $100.00/hr.  $150.00/hr. $200.00/hr.
Spirit Park & Plaza or Parking Lot No charge $50.00/4hrs or $100.00/day $75.00/4hrs or $125.00/day $100.00/4hrs or $150.00/day

Liability Insurance
  • Meeting Type Rentals – liability insurance in an amount of no less than 2 million dollars with the Village of Anmore named as an additional insured. (Must be submitted (7) business days prior to the rental date).
  • Social Event Rentals – liability insurance in an amount no less than 5 million dollars with the Village of Anmore named as an additional insured. If the event includes alcohol service, the insurance certificate must include a Host Liquor Liability inclusion. (Must be submitted (14) business days prior to the rental date).
Permits  
  • Special Event Permit – For rentals where liquor will be on-site and/or consumed, a Special Event Permit is required. A copy of the permit must be submitted to the Village no less than fourteen (14) days prior to the event. Permits must be visible on the wall of the facility during the rental period. B.Y.O.B. (bring your own booze) type functions are NOT permitted in any situation.
  • Gaming License If the purpose of the rental is to be a fundraiser, users must apply for a Gaming License from the BC Gaming Policy and Enforcement Branch. A copy of the permit must be submitted to the Village no less than fourteen (14) days prior to the event. Permits must be visible on the wall of the facility during the rental period.
  • SOCAN & Re:Sound All events that play music, live or recorded are subject to fees from SOCAN and RE:SOUND TARIFF. The fee is based on music, dancing and number of guests and will be incorporated into your Rental Contract. Rates are set by SOCAN and Re:Sound and are subject to change without notice.
Personal information requested on this form is collected under the authority of Section 26 of the Freedom of Information and Protection of Privacy Act, as amended. The information gathered will be used to deliver or evaluate the program or activity of the Village of Anmore that is associated with this form. Questions about the collection, use, and disclosure of this information should be directed to village.hall@anmore.com
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MM slash DD slash YYYY